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Press 1 from the Activity Menu. You can skip the prompt by pressing 1 again. 2. Record at the tone. OPTIONAL •Press 1 to stop recording or pause. Editing Your Message •Press one of the following: -1 to continue recording. -2 3 to play back. See additional Playback Options on page 17 or 34. -* D or * 3 to delete (and begin again) 3. Press # to approve message. Addressing Your Message 4. Do one of the following: Tips -Enter recipient’s address and press #. Press * A or * 2 to switch between number and name -To send to multiple recipients via a mailing addressing. Enter last name first. (See the alpha- list: a. Press * L to access betic keypad refer ence on page 34.) a list. You can use only your mailing lists a. Enter list owner’s extension and press #. and those of other (If you’re the owner, users on your Audix system. just press #.) Press * D or * 3 to delete an in- a. Enter list ID (name) and press #. correct address or list. Repeat step 4 for additional recipients. To review addresses press * 1 . 5. Press # to approve addressing. 14 * H or * 4 = Help / Current Options A P o r t ab le Guid e t o V o ice M essagin g 585-300-701 Issue 3 November 1994 Record and Send Messages A P o r t ab le Guid e t o V o ice M essagin g 585-300-701 Issue 3 November 1994 Record and Send Messages Delivering Your Message 6. Press # to deliver immediately. Or, do any combination of the following: Delivery Options - Press 0 to have the system recite this list of options to you. - Press 1 to make your message private. (Press 1 again to undo.) - Press 2 to make your message priority (if available). (Press 2 again to undo.) - Press 3 to schedule delivery. (Press 3 again to undo.) - Press 4 to file a copy. (Press 4 again to undo.) Then press # to approve and deliver. # # # # 1Record Approve Approve Address Send Now Speak Send Messages To schedule delivery: a. Enter delivery time (405 = 4:05). a. Enter A (or 2) for AM or P (or 7) for PM and press #. a. Enter delivery month and day (502 = May 2) and press #. a. Press # to approve or * 3 (or * D) to start over. Tips Filed messages can be modified and sent again. See page 24. * R or * 7 = Return to Activity Menu 15 A P o r t ab le Guid e t o V o ice M essagin g 585-300-701 Issue 3 November 1994 Get and Respond to Messages A P o r t ab le Guid e t o V o ice M essagin g 585-300-701 Issue 3 November 1994 Get and Respond to Messages 1. Press 2 from the Activity Menu. Listen to Header orMessage 2. Press any combination of the following: -0 to listen to the message. -2 to rewind the message (or return to previous). -2 3 to play back the header. -(See other playback options on the next page.) Respond to Header or Message You can respond to a message during or after listening to the message or header. OPTIONAL 3. Do one of the following : -To reply to sender by voice mail, press 1 1 6 or 1 7. To reply and attach original, press 1 19. After recording, press # to approve, then schedule delivery or press # to send now. -To call sender, press 1 0. -To record a message to someone other than the sender, press 1 4. (See “Record and Send Messages” steps 2 -6 to complete this or the next option. Use * L or * 5 to send to mailing lists.) -To forward with comment, press 1 2 . -To escape back to step 2, press # (may not be available with your system) Act on Header/Message 4. Press any combination: -* D or * 3 to delete message. -** U or ** 8 to restore the last message you deleted (not available with all systems). -# to save and skip to the next message. -** H or ** 4 to hold message in current category and skip to next message. * # to skip to the next message category Tips Pressing ** H or ** 4 to hold a message in the New category lets your message waiting indicator stay on. When recording a response, press 1 to skip the record prompt. The system saves messages for the length of time set by your administrator. delete them. Each message header tells you the length of the message in minutes and/or seconds. 16 * H or * 4 = Help / Current Options A Portable Guide to Voice Messaging 585-300-701 Issue 3 November 1994 Scan Messages Quickly A Portable Guide to Voice Messaging 585-300-701 Issue 3 November 1994 Scan Messages Quickly Once you are familiar with how to get messages, try the easier scanning method. Auto Scan is most useful for mobile phone users, as it requires touching only two buttons.: 1. Press 7 from the Activity Menu. 2. Press one of the following: -1 to scan headers and messages. -2 to scan headers only. -3 to scan messages only. 3. Use the Respond and Act On options (steps 3 and 4 on page 16) as necessary. The system pauses three seconds between messages. NOTE: Don’t forget to delete messages so your mailbox doesn’t fillup. * R or * 7= Return to Activity Menu 17 A P o r t ab le Guid e t o V o ice M essagin g 585-300-701 Issue 3 November 1994 ACreate Personal Greetings-Basic A P o r t ab le Guid e t o V o ice M essagin g 585-300-701 Issue 3 November 1994 ACreate Personal Greetings-Basic Your sy...
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