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| (English lemplale 01 .d Preview OK Cancel Page 2-7 2-4 Default Setting Dialogue Box Perform the following procedure to select the settings for the cover page. 1) Select the desired template for the cover page from the Template of Cover Page dropdown menu. 2) To check the format of the template, click on the Preview button. The format for the currently selected template will be displayed. / \ To change the type of template, use the dropdown menu or click on the O or ► on the upper portion of the dialogue box. The display ratio for the template can also be changed to between 25% and 250% using the dropdown menu. If some destinations have been registered, the format for each destination can be displayed. Click on the O or ► next to the “Recipient” to change the format. (Refer to “(3) Registering the Destination Information to be Added to the Cover Page” on page 2-16 for more information on registering destinations.) After you are finished previewing the format, click on the Close button. 3) To add your message to the cover page, click on the Edit Message button. The Edit Message dialogue box will be displayed. Edit message I Message : OK | Cancel | Enter the message to be displayed on the cover page and click on the OK button. The message can be up to 1000 characters long. Page 2-8 2-4 Default Setting Dialogue Box (2) Sender Information Tab 1 2 3 4 5 6 Enter your own information into fields 1 - 5 explained below when you want to send a cover page with your faxes. 1 Company Name: Your company name can be up to 64 characters long. 2 Department Name: Your department name can be up to 64 characters long. 3 Name (user name, etc.): Your name can be up to 16 characters long. 4 Telephone Number: Your telephone number can be up to 20 characters long. [Available characters: 0 - 9, #, *, -, (, ), &, +, and a blank space] 5 FAX Number : Your fax number can be up to 20 characters long. [Available characters: 0 - 9, #, *, -, (, ), &, +, and a blank space] 6 E-Mail Address: Your e-mail address can be up to 64 characters long. [Available characters: Symbols ( !, #, $, %, &, ’, *, +, -, ., /, =, @, [, ], “, _, ‘, {, } ) Alphanumerics (0 - 9, A - Z and a - z)] * If you register your e-mail address, you will be able to select to have a Network FAX Transmission Report sent to you as an e-mail attachment. NOTE: In order to have the Network FAX Transmission Report sent to you by e-mail, it is necessary to turn ON the corresponding report printout setting (or have it set to “Output on condition”) in the fax default settings and register the administration's e-mail address in the network fax registration, and carry out the “SMTP” setting in the scanner default settings. * It is possible to register the administration's e-mail address in the scanner default settings instead of registering it in the network fax registration. Page 2-9 2-4 Default Setting Dialogue Box (3) Machine Setting Tab When you want to use a different machine as a fax, use this tab to change the IP address, or the host name, to the information that is registered in scanner default settings of the desired machine. (Refer to “2. Set-up” in the Operation Guide for your Network Scanner.) Sample screen-shot of the scanner default setting window If you use the host name, your computer must be under a network environment controlled by a WINS server or a DNS server. The host name can be up to 32 one-byte characters in length and made up of any of the following characters: 0 - 9, A - Z, a - z, - (hyphen/dash) and . (period/dot) Page 2-10 2-4 Default Setting Dialogue Box (4) Restricted access Tab When Restricted Access is turned ON in the copy (or fax) machine itself, transmission will only be allowed when a viable access code is entered. If your access code has not been registered under this tab, Non-registration will be displayed in the Department code field, and Registration completion will be displayed in that field if it has been registered. * In order to use the Restricted Access function, it is necessary to turn Restricted Access ON in the fax machine itself. For more information on access codes, refer to the following. • KM-3035/4035/5035/C850: “Section 7 COPIER MANAGEMENT” in the Copier Edition of that Operation Guide and “Section 5 Other Features of this Fax” in the Fax Edition of the Operation Guide • KM-2530/3530/4030: “Section 4 Other Features of this Fax” in the Fax Edition of the corresponding Operation Guide • Registering your access code 1. If you have not registered your access code under the Restricted access tab, click on the Registration button in order to access the Department Code Registration dialogue box. 2. Enter your access code (1-8digits) and then click on the OK button. The Restricted access tab will be displayed once again. • Deleting your access code 1. Click on the Reset button. The registered access code will be deleted from the Restricted access tab and ...
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