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Resumen del manual
NOTE • If a visitor record with a previously assigned visitor badge ID is selected and the information is edited or the badge is reprinted, the visitor information is registered as a different record. 4. Click the [OK] button. 91 66 Reception Mode 6-8. Issuing Parking Permits 1. Open the visitor record for whom the parking permit will be issued, and then click the [Print Parking Permit] button. 2. Type in the number. NOTE • If the settings in Administrator mode have been set so that it is not necessary to enter a number, the parking permit is simply printed, and steps 2 and 3 can be skipped. 3. Click the [Print] button. • The parking permit is printed with the relevant information. 92 Reception Mode 6 6-9. Making Visitor Reservations Visitor information can be entered in advance, and a reservation can be made for the visitor. 1. Perform one of the following operations. • For a new visitor, enter the visitor information. (page 77) • For a visitor who has visited in the past, select the information for the visitor who the reservation is to be made for from the "Signed out" list. (shown below) NOTE • A search can be performed by entering the visitor name in the search box. • If data has been entered in the "Message" text box, the message will also be printed when the visitor badge is printed. • If the entered host information has not been registered in the host database, a confirmation message appears. 2. If necessary, edit the information in the visitor information form. 93 66 Reception Mode 3. Click the [Reserve] button. • The entered or selected visitor information is added to the "Reserved" list. • If an expected arrival date prior to the current date is specified, the arrival date is set to the current date. • If an expected departure date prior to the expected arrival date is specified, the departure date is set to the arrival date. 4. To make reservations for multiple visitors, click the [Continue] button. Continue with step 5. To finish making reservations, click the [OK] button to close the dialog box. 5. Edit the information in the visitor information form, and then click the [Reserve] button. 6. Repeat steps 4 and 5 until the information for all selected visitors is entered. 7. Click the [OK] button to close the dialog box. 94 Reception Mode 6 6-10.Editing Visitor Reservations Reservation information can only be edited for visitors who have not yet been issued a visitor badge. Reservation information cannot be edited if the visitor has already been issued a badge. 1. From the "Reserved" list, select the visitor whose information is to be edited. NOTE • A search can be performed by entering the visitor badge ID or name in the search box. • The visitor badge ID appears only for visitors who have been issued a badge. • If a visitor record already assigned a visitor badge ID is selected and the information is edited or the badge is reprinted, the visitor information is registered as a different record. 2. Edit the visitor information. 95 66 Reception Mode 3. Click the [Overwrite] button. 4. Click the [Yes] button. • The edited visitor information is saved and added to the "Reserved" list. • If an expected arrival date prior to the current date is specified, the arrival date is set to the current date. • If an expected departure date prior to the expected arrival date is specified, the departure date is set to the arrival date. 96 Reception Mode 6 6-11.Deleting Visitor Information 1. From the "Reserved" or "Signed out" list, select the visitor whose information is to be deleted. NOTE • A search can be performed by entering the visitor name in the search box. 2. Click the [Delete] button. 3. Click the [Yes] button. • The selected visitor information is deleted from the "Reserved" or "Signed out" list. NOTE • Information deleted from the "Signed Out" or "Reserved" lists are deleted from the window, but are not deleted from the visitor log. 97 Reception Mode6Reception Mode6 6-12.Printing Emergency Reports In an emergency, an emergency report (list of visitors who have signed in and have not yet signed out) can be displayed and printed by clicking the [Emergency Report] button. The emergency report contains the visitor's name, company name and destination as well as the host's name and organization. For details, refer to the procedure described in "Administrator mode" (page 71). 6-13. Importing Visitor List Visitor List can be imported. When importing visitor list, the information will be added to the existing visitor database. 1. From the [File] menu, click [Import Visitor List…]. 2. Specify the file name containing the information to be imported. Select the format of the file to be imported, and then click [Open]. 98 Reception Mode 6 3. Select the delimiter character, and select whether or not the first line of text contains the field names. 123 1 Select "Comma", "Tab", "Space" or "Semicolon" as the delimiter character in the file before it is converted. 2 Displays a preview of how the file will look once ...