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When you hear a beep or when the person answers, speak into your handset. To Transfer an Outside Call To transfer a call to a Group Call Distribution group: Transfer Group Call Touch Transfer. Sales + + Touch the Group Call Distribution button for the group to whom you want to transfer the call. The system selects a voice terminal in the group to receive the call. l Hang up. NOTE: If your system is administered for One-Touch Transfer, you do not have to touch Transfer to transfer an outside call (see “One-Touch Transfer or One-Touch Hold with Call Announcement,” page 32). Using a Dial Code To transfer an outside call to a Group Call Distribution group using a dial code: Touch Transfer. Transfer + + Dial the appropriate group code. group call distribution Hang up. code ONE-TOUCH TRANSFER OR ONE-TOUCH HOLD WITH CALL ANNOUNCEMENT The way in which you use Auto Intercom buttons and Group Call Distribution, Loudspeaker Page, or Group Page buttons with outside calls depends on whether your system is administered for One-Touch Transfer or One-Touch Hold with Call Announcement. Ask your system administrator which feature is administered for your system, then follow the appropriate procedure below. One-Touch Transfer If your system is administered for One-Touch Transfer and you have an Auto Intercom or Group Call Distribution button for the person or group to whom you want to transfer an outside call, you can transfer the call with one touch: . Touch the button for the person or group to whom you are transferring the call. . Hang up. One-Touch Hold with Call Announcement If your system is administered for One-Touch Hold with Call Announcement and you have an Auto Intercom, Group Call Distribution, Loudspeaker Page, or Group Page button for the person or group you want to notify, you can put the outside call on hold and place an announced intercom call with one touch: Touch the button for the person or group whom you want to notify. The call is put on hold. The announced intercom call is placed. When you hear a beep, speak into your handset. John + John You can then return to the call, transfer the call, or have the person or group answer the call by using the Line Pickup feature. NOTE: If you try to place an announced intercom call to a voice terminal that is programmed to prevent voice announcements (see “Voice Announcement Disable,” page 45), your call becomes a ringing intercom call. AUTO ANSWER-ALL If you have a modem or answering machine connected to your voice terminal, program an Auto Answer-All button so you can set your answering equipment to go on automatically when you receive ringing calls. Program this feature on a button with lights. To program: l T/P to P l Touch the button l Dial *75 l T/P to center To have calls answered automatically: l Touch Auto Answer-All. The green light next to the button goes on. To go back to answering calls yourself: Touch Auto Answer-All. The green light next to the button goes off. Auto Answer- All Auto Answer- All AUTO ANSWER-INTERCOM If you have an optional Hands-Free Unit connected to your voice terminal, program an Auto Answer-Intercom button so you can set your Hands-Free Unit to go on automatically when you receive intercom calls. Program this feature on a button with lights. To program: l T/P to P l Touch a button l Dial *70 l T/P to center To have intercom calls answered automatically: l Touch Auto Answer-Intercom. The green light next to the button goes on. To go back to answering calls yourself: l Touch Auto Answer-Intercom. The green light next to the button goes off. CALL COVERAGE Use the Call Coverage feature to receive calls directed to another voice terminal. Follow the instructions below to program a Cover button for each person you want to cover (you can have up to six Cover buttons). Program this feature on buttons with lights. To program: l T/P to P l Touch a button l Dial *4 + the intercom number of the person you want to cover l T/P to center Auto Answer- Intercom Auto Answer- Intercom When you receive a call for a person you’re covering, your voice terminal rings and the green light next to that person’s Cover button flashes. To answer the call: l Lift your handset. You can program Cover buttons so covered calls ring immediately, after a delay, or don’t ring at all (see “Programmable Line Ringing,” page 43). If you program a Cover button not to ring, the green light still flashes next to the Cover button when a call comes in, and you can still answer the call: Cover John + l Touch the Cover button. l Lift your handset. If someone is covering your calls, you may want to program your voice terminal to ring after a delay, but your voice terminal cannot be set to “no ring.” If you share lines with another person, use Programmable Line Ringing to cover one another’s calls (see “Programmable Line Ringing,” page 43). Coverage Inhibit With a Coverage Inhibit button, you can temporarily turn off the Call Coverage feature so your calls don’t ring at another voi...

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