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Phone Feature Quick Reference Guide Disable Forwarding Press the Forward soft key, and then select Disable. Do Not Disturb Press the Do Not Disturb button to enable or disable Do-Not-Disturb mode. Disable by pressing the Do Not Disturb button again. Hands-free Auto-Answer Intercom Dial ** in front of any IP phone extension number to invoke hands- free auto-answer intercom. Hands-free Auto-Answer Intercom Do not Disturb To Block hands-free intercom calls to your extension, Dial *97x (where x = 1-Block, 0-Unblock. (This feature is dependant upon users Class of Service.) Access Call Lists To access the call lists, press the Call Lists (IP501) or the Directories (IP601) button. Use the up/down arrows to scroll through the call lists. Press the Select soft key to select a call list. Press the Exit soft key to exit the call lists. System Speed Dial Dial *25 plus the two digit system speed dial number (00 to 99). Speed Dial Programming Press the Directories button. Select Contact Directory from Directories menu. Press the More soft key, then press Add. Using the keypad, enter the First name, Last Name and Phone Number (contact). Press the Save soft key to save. Press the Exit soft key to exit the directory. Speed Dialing Press the line key button that corresponds to the number you wish to dial. Last Number Redial Press the Redial button to dial the last number that was dialed from the phone. Personal Phone Manager Quick Reference Guide Accessing the Personal Phone Manager Each user of the NetVanta 7100 System has access to the Personal Phone Manager. This Web-based Graphical User Interface (GUI) provides access to your voicemail, lists of received and dialed calls, account information and personal settings. 1. Open your Web browser. Enter the IP address or DNS name of the NetVanta 7100: (___________________________________). The default is used in the following example: 2. Enter your Extension and voicemail PIN. Select Log In. (Default PIN is 1234) Changing Your Account Settings You can navigate through the Personal Phone Manager using the tabs at the top of the screen. Home View a list of all SPRE commands. This list does not indicate whether or not the command is available to this station. Directories View entries in the User Directory, Speed Dial and Caller ID List for a history of incoming calls. View the Dialed Number List for a history of outbound calls. Use the “Click to Dial” button to place call. User Settings Specify Primary Email and Secondary Email addresses for system correspondence as well as change your Voicemail PIN. Select Apply Changes. the drop down menus. Enter any additional information when the drop down menus. Enter any additional information when Personal Phone Manager Quick Reference Guide Phone Settings Enable Call Forwarding and enter an extension. The phone issues a brief tone as an alert that the phone has been forwarded. Enable Do Not Disturb (DND) for your line. When DND is enabled, all calls go directly to your Call Coverage list. Select Apply Changes. Call Coverage Specify the Call Coverage Settings for your incoming calls by selecting Busy Signal, Go To Voicemail, Go To Auto Attendant, Ring Extension, Ring Operator and Ring External Number from prompted, such as extension number, number of rings, auto attendant, etc. Select Apply Changes. Voicemail View Voicemails View details for current voicemail messages such as date, message author and the message length. Mailbox Settings Step 1. Confirm Email Addresses/Message Playback Settings Specify a Primary Email and a Secondary Email (optional) address for notification when new voicemail messages are received. Enable Play Envelopes to playback the calling party and the date/time information preceding a message. Enable Auto-Play Messages to automatically begin playback upon logging into voicemail. Select the Greeting Method. The Default greeting is your recorded name. To record Standard and Alternate greetings, log into your voicemail via your phone and follow the instructions under the Greetings menu. Personal Phone Manager Quick Reference Guide Step 2. Notification Schedule Selecting Quick Setup allows you to set your voicemail to notify your primary or secondary email address upon receiving a voice message during weekdays or weekends. The email addresses must first be set in Step 1. Selecting Advanced Setup allows you to specify precise schedules for voicemail notification. Schedules appear in both the graphic schedule display and the schedule detail table. To create a schedule, complete the following steps: 1. Select the Add Range button below the graphic schedule display. 2. Enter the start and end times for the range. (A “range” is a range of time during the week that will have the same notification type.) 3. Select either the primary or secondary email address for the notification type (addresses are configured under the User Settings tab). 4. Select Apply to save changes. To edit a schedule, select the Start Day/Time text link in...

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